Privacy Policy
Defence Shed Wagga Privacy Policy
Defence Shed Wagga is committed to protecting the privacy of our members, volunteers, participants, supporters, donors, and website users. This Privacy Policy outlines our ongoing obligations to you regarding how we collect, use, disclose, store, and protect your Personal Information.
We are committed to handling Personal Information in accordance with the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth).
A copy of the Australian Privacy Principles can be obtained from the Office of the Australian Information Commissioner (OAIC) website at: https://www.oaic.gov.au/
What is Personal Information and Why Do We Collect It?
Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we may collect include:
Name
Postal address
Email address
Telephone number
Emergency contact details
Volunteer or membership information
Event registration information
Donation records
Photographs or video recordings taken at Defence Shed Wagga activities and events (where appropriate)
We collect Personal Information to:
Manage memberships and volunteer participation
Organise community projects, workshops, activities and events
Provide information about Defence Shed Wagga programs and services
Communicate with members, volunteers, supporters and community partners
Maintain attendance and safety records
Process donations and fundraising activities
Meet legal, regulatory and governance obligations
Improve our services and website
How We Collect Personal Information
We may collect Personal Information through:
Membership applications and registrations
Volunteer applications
Event registrations and attendance records
Telephone conversations
Email correspondence
Contact forms submitted through our website
Social media interactions
Donations and fundraising activities
Personal meetings and discussions
Cookies and website analytics tools
We may also receive Personal Information from third parties where authorised by you or where otherwise permitted by law.
While our website may contain links to external websites, Defence Shed Wagga is not responsible for the privacy practices of those websites.
Sensitive Information
The Privacy Act defines certain information as "Sensitive Information," including information about an individual's health, disability status, racial or ethnic origin, religious beliefs, political opinions, criminal record, or membership of professional associations.
Given our role supporting veterans and community members, we may occasionally collect limited sensitive information where it is relevant to providing support, ensuring participant safety, managing events, or accommodating accessibility requirements.
We will only collect, use, and disclose Sensitive Information:
With your consent;
For the primary purpose for which it was collected;
For a directly related secondary purpose that you would reasonably expect; or
Where required or authorised by law.
Cookies and Website Analytics
Our website may use cookies and similar technologies to improve user experience and help us understand website usage patterns.
Cookies generally do not identify individual users, although they may be linked to Personal Information you voluntarily provide. You can choose to disable cookies through your web browser settings, although this may affect website functionality.
Disclosure of Personal Information
Defence Shed Wagga will not sell or rent your Personal Information to third parties.
Your Personal Information may be disclosed:
To service providers who assist us in operating our organisation or website
To event partners where necessary to facilitate participation and where appropriate consent has been obtained
When required or authorised by law
Where you have consented to the disclosure
We take reasonable steps to ensure that any third parties handling Personal Information on our behalf maintain appropriate privacy and security protections.
Security of Personal Information
Defence Shed Wagga takes reasonable steps to protect Personal Information from misuse, interference, loss, unauthorised access, modification, or disclosure.
Information may be stored in both electronic and physical formats. Security measures may include:
Password-protected systems
Secure cloud-based storage services
Secure disposal of documents when no longer required
While we take reasonable precautions, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.
Access to and Correction of Personal Information
You may request access to the Personal Information we hold about you and request corrections if the information is inaccurate, incomplete, or out of date.
Requests should be made in writing using the contact details provided below.
We will respond to requests within a reasonable timeframe and may require proof of identity before providing access to Personal Information.
Generally, Defence Shed Wagga will not charge a fee for access requests, although a reasonable administrative fee may be charged for providing copies of records.
Maintaining the Quality of Personal Information
We take reasonable steps to ensure that the Personal Information we hold is accurate, complete, relevant, and up to date.
If your contact details or other Personal Information change, please notify us as soon as practicable so we can maintain accurate records.
Photographs and Media
Defence Shed Wagga may take photographs and videos during activities, events, workshops, community projects, and social gatherings for promotional, historical, reporting, or community engagement purposes.
Where appropriate, participants will be informed when photography or filming is taking place. If you do not wish to appear in photographs or promotional material, please notify a Defence Shed Wagga representative before or during the event.
Policy Updates
This Privacy Policy may be updated from time to time to reflect changes in our operations, legal obligations, or privacy practices.
The current version of this Policy will always be available on our website.
Privacy Complaints and Enquiries
If you have any questions, concerns, or complaints about this Privacy Policy or the way Defence Shed Wagga handles your Personal Information, please contact us:
Defence Shed Wagga
19 morshead st, Wagga Wagga, NSW, Australia, New South Wales
Email: dsww.secretary@defenceshedwagga.com.au
We will endeavour to respond to all privacy enquiries and complaints promptly and fairly.